NYC Background

Hotel Registration

The special Hudson hotel deals for ECAASU are:
Standard Queen (1 Bed = 144-167 sq ft.): $119/night
($179 without ECAASU deal)
Deluxe Double (2 Bed = 306-350 sq ft.): We are SOLD OUT of Deluxe Double rooms.

Hudson Hotel Standard Queen Room
for the nights of Friday (2/22) and Saturday (2/23)
Check-in time on Friday: 3PM & Check-out time on Sunday: 12PM

Check out the Hotel Hudson's website: Here
For frequently asked questions regarding hotel registration check: FAQ

If you purchase reservations on the Hudson Hotel's website, you will not receive the special ECAASU deals and payments will not be tax-free.

Please fill out the names and email addresses of all the people who will be staying in this room (respective capacity of 2). It will be difficult to add names at a later date.



Point Person Information

This should be the person who will be paying.



Please make sure that this email address is a personal address and not a group one.

(###) ###-####

Guest 2 Information



Please make sure that this email address is the same as the one you registered with.



(Only fill out if you are affiliated with a group that has contacted us and are trying to purchase multiple reservations at once.)




Hotel Terms and Conditions

Payment/Refunds:


Due to contractual obligations, hotel registration requires reservation of two consecutive room nights, billed tax-free at the rate of $119/night for a Standard Queen and $199/night for a Deluxe Double. ECAASU will not issue any refunds after payment for the hotel room, however you may substitute in guests NO LATER than January 20th, 2013. If circumstances deem that you are unable to book two consecutive room nights, you must notify the Logistics/Admin committee at logistics-admin@ecaasu2013.org.


Additional Fees:


Guests arriving in groups of 8 or more will be subject to a standard hotel porterage fee of $12.96 per person, round trip. Guests on whom the hotel levies this fee are individually responsible for paying the fee. Any additional charges levied by the hotel on the room will also be the responsibility of the individual guests. If fees are not reconciled upon departure, ECAASU is obliged to automatically charge the account of the individual of concern.


Room Occupancies:


By law and hotel policy, the maximum occupancy of a Standard Queen is 2 persons and a Deluxe Double is 4 persons. Rooms are not to be occupied by more than the number of allowable persons. All guests in a room will be held liable if these policies are violated.


Room Availability:


ECAASU has contracted a limited number of room nights at the Hudson Hotel. Should registration fill up, hotel registration will remain open; however, availability is not guaranteed. The Logistics/Admin committee will notify late registrants about additional availability on a first come, first serve basis.


Please note that the completion of this form does NOT guarantee you a hotel room reservation or booking. Only the payment for the room will give you the booking. If a registration form is filled out but is not paid on time or before the quantity of rooms runs out, ECAASU is not liable.


Hotel Policies:


By agreeing to ECAASU’s Hotel Registration Terms and Conditions, registrants also agree to all of Hudson Hotel’s Terms and Conditions. Guests will be held personally liable for all violations and damages done to hotel property.


I confirm that I have read, understood and accept, the ECAASU Hotel Registration Terms and Conditions upon completion of ECAASU Hotel Registration with the Hudson Hotel. I accept that ECAASU and the Hudson Hotel has the right to ask any guest to withdraw from registration and occupancy at the Hudson without refund or explanation, if they are in breach of either ECAASU or the Hudson Hotel’s Terms & Conditions.