Due to contractual obligations, hotel registration requires reservation of two consecutive room nights, billed tax-free at the rate of $119/night for a Standard Queen and $199/night for a Deluxe Double. ECAASU will not issue any refunds after payment for the hotel room, however you may substitute in guests NO LATER than January 20th, 2013. If circumstances deem that you are unable to book two consecutive room nights, you must notify the Logistics/Admin committee at email@example.com.
Guests arriving in groups of 8 or more will be subject to a standard hotel porterage fee of $12.96 per person, round trip. Guests on whom the hotel levies this fee are individually responsible for paying the fee. Any additional charges levied by the hotel on the room will also be the responsibility of the individual guests. If fees are not reconciled upon departure, ECAASU is obliged to automatically charge the account of the individual of concern.
By law and hotel policy, the maximum occupancy of a Standard Queen is 2 persons and a Deluxe Double is 4 persons. Rooms are not to be occupied by more than the number of allowable persons. All guests in a room will be held liable if these policies are violated.
ECAASU has contracted a limited number of room nights at the Hudson Hotel. Should registration fill up, hotel registration will remain open; however, availability is not guaranteed. The Logistics/Admin committee will notify late registrants about additional availability on a first come, first serve basis.
Please note that the completion of this form does NOT guarantee you a hotel room reservation or booking. Only the payment for the room will give you the booking. If a registration form is filled out but is not paid on time or before the quantity of rooms runs out, ECAASU is not liable.
By agreeing to ECAASU’s Hotel Registration Terms and Conditions, registrants also agree to all of Hudson Hotel’s Terms and Conditions. Guests will be held personally liable for all violations and damages done to hotel property.
I confirm that I have read, understood and accept, the ECAASU Hotel Registration Terms and Conditions upon completion of ECAASU Hotel Registration with the Hudson Hotel. I accept that ECAASU and the Hudson Hotel has the right to ask any guest to withdraw from registration and occupancy at the Hudson without refund or explanation, if they are in breach of either ECAASU or the Hudson Hotel’s Terms & Conditions.